Paperless is possible! Here’s how you can transition to a paperless lifestyle.
The concept of going paperless is far from new. In fact, an online survey conducted by Neilson revealed that 81 percent of global respondents feel companies should help improve the environment. In light of this research, many businesses have expressed interest in decreasing their paper usage and have encouraged employees to begin adopting ways to go paperless. These initiatives have not only helped companies increase efficiency and improve organizational habits, but they have also been part of a conscious effort to be more environmentally-friendly.
Just as numerous employees are discovering the benefits of going paperless, they’re also discovering that applying these same concepts in their homes can be just as — if not more — beneficial. Ultimately, there are many ways to gopaperless, and each one can save you time, money, and even sanity. In fact, in one research study, professor Darby Saxbe of the University of Southern California is quoted saying, “(Cleaning) gives people a sense of mastery and control over their environment. Life is full of uncertainty and many situations are out of our hands, but at least we can assert our will on our living space. Clutter can be visually distracting, too, and serve as a nagging reminder of tasks and chores undone.”
The thought of going paperless at home might sound daunting at first, however, in the long run, this process will allow you to create a more organized environment for you and your family.
Take a minute and just picture the amount of unnecessary paperwork taking up space in every nook and cranny of your house. There’s the tax documents piled high in the safe that you have in your closet. Your child’s report cards filed away in a folder in your home office. Receipts from all of your major purchases that were crammed into a drawer in your living room that then became “the receipt drawer.” The list goes on and on.
If you want to cut back on the amount of time and energy you spend searching for your most important documents, going paperless is for you. However, if you’re not yet convinced, here are some additional benefits of going paperless.
Besides the satisfaction of being able to cross something off your written to-do list (honestly, the best feeling), there aren’t many reasons to put off going paperless. Going paperless benefits:
The environment. By reducing your paper usage, you can reduce your carbon footprint.
Your sanity. Paper documents can be difficult to locate, especially if you are used to putting them in different locations within your house. Choosing to move all your files to a secure, digital location is one of the best ways to go paperless. This system will keep you more organized and make it easier to find what you’re looking for when you need it.
Your safety. This point expands upon the previous one. Once you make the decision to go paperless, all of your important information will be made digital. This is great news as making the transition to digital provides an added layer of protection. And, when you use the Rosy Home console and Rosy Go app to store your information, you can rest assured that your data is safe and secure because Rosy was designed with your privacy in mind.
Your wallet. The less paper you buy and use, the more dollars you keep. Trade in your white paper for the green kind.
What do you say? Are you ready to feel happier and more vibrant in your environment? Do you have what it takes to go paperless? (You definitely do!) If you’re new to living a paperless lifestyle or just need a refresher, check out our 7 effective ways to go paperless at home:
Think back to the days when you used to run to the mailbox to see if you’d received a note from a loved one, a gift in celebration of a special occasion, or a postcard from somewhere across the world. Those days have become sparse now and those happy moments have been replaced by long trudges to the end of the driveway to retrieve stacks of junk mail and bills. It’s time to bring back the joy in sending and receiving mail.
Switching to electronic billing can help with this. Not only is it easy to sign up, but once you’ve adjusted your account, there are no additional actions that you need to take. Instead of receiving your bills in the mail, typically you’ll receive them via email or an app-based system. Most financial institutions will provide you with a way to opt-in for paperless statements online or you can call your bank to make the change.
This can be a big adjustment for people who are used to receiving paper statements, and it is understandable to feel concerned about missing a pay period once you digitize your notifications. However, you shouldn’t worry because many banks will ask if you’d like to receive regular text or email reminders when you go paperless. For example, Discover allows customers to change their account preferences to receive several alerts related to monthly statements, transactions, and billing via their preferred contact method.
Say goodbye to those long, awkward seconds spent waiting for your CVS receipt and ExtraCare coupons to print. Instead, the next time you’re checking out, use the keypad at the register to add your email and phone number to your account so that you receive a paperless and entirely digital version of your receipt.
Most major retailers offer this option and often the cashier will ask you whether you’d like a physical or digital receipt when checking out (we recommend opting for the latter!).
If you’re visiting a local business, unfortunately, sometimes this choice will not always be available. But many small, family-run businesses are now allowing customers to make purchases through Square, a device that can be attached to a phone or tablet that allows customers to make a purchase via credit or debit card. This means that if you use a payment card to make a purchase with a Square Seller, you will be asked on the device screen to enter your email address or phone number if you wish to receive a digital receipt.
When you think about stacks with overwhelming amounts of documents, taxes are most likely the first that come to mind. When tax season comes around, it’s often met with groans in every direction. So much paperwork. So much referencing. So little time.
It doesn’t have to be this way. There are huge perks to completing tax forms online. First, many companies release tax documents through online portals so you can access the information from your laptop or smartphone without having to sift through stacks of paperwork. Plus, if you complete your forms online, you often out find if you’re receiving a refund or owe money sooner.
Even aside from the annual process of completing your tax forms, you may be required to fill out forms on any given day. It’s part of life. Whether it’s signing a contract for a new job, completing an application for a house, or updating your license — all of these processes require completing and signing documents. Using an online platform to sign all of these forms is fast, easy, and completely paperless.
There are a number of reliable platforms to choose from, however, you’ll want to place your trust in the one you feel will keep your personal information safe and secure. To decide which service provider is for you, make sure to do thorough research on each individual platform’s approach to security.
Every industry is being disrupted by the increasing demand for digital access to commodities — including the information industry. We live in a world that revolves around a 24-hour news cycle where information is constantly being stated, updated, revised, and repurposed. It can be exhausting to keep up...but using a digital platform to stay in the know can be helpful.
In today’s day and age, in the time it would take to print and deliver a physical newspaper to your home, there could be many new developments to any one of the cover stories. Getting your information from a paperless online source will not only help you stay current on events that are unfolding in real time, but it will also save companies money in publishing costs for printing outdated stories.
Countless news outlets offer access to a limited number of digital articles for free every month before requiring you to buy a digital subscription. And, many offer incentives or discounts for those who take advantage of the benefits of going paperless. But, if a paid subscription isn’t for you, there are many other reliable, free sources of digital news you can subscribe to based on your individual interests.
If determining whether or not to throw physical documents away gives you anxiety, check out our blog on how to decide which documents to throw away or keep. There are other ways to maintain records of your most important information without having to hold onto drawers full of paperwork. One way to go paperless is to digitize all of your receipts and important documents. Rosy private smart home digital assistant and app can help you do this. And, she’ll even organize all of your documents for you. No thinking required. If you’d like to discover more ways to go paperless, see how Rosy can help and be sure to join our waitlist for the Rosy Go app launching later this year.
If you’re a bookworm, switching to an e-reader can help you further reduce the amount of paper in your house. Once you purchase a Kindle or Nook, you can recycle your books and buy e-books to enjoy on your digital device. Doing this will not only reduce your paper use, but it will also allow you to free up more space in your home and create a more organized living environment for you and your family.
The next time you choose to make a to-do list for all of your tasks or write down your list of what you’d like to buy at the grocery store for the week, consider the benefits of going paperless. It is easy and efficient to make the transition to a digital notebook instead.
There are many smartphone apps that can help you take notes, including Microsoft OneNote, Google Keep, and Apple Notes, to name a few. Moving your notes online will allow you to have access to all your reminders from the palm of your hand and eliminate the need to purchase physical notebooks and carry all that paper around with you as you complete your daily tasks.
If you’d like to learn more about how Rosy can help you during your journey to go paperless, be sure to join our waitlist for the Rosy app launching later this year.